PARTICULARS OF ITS ORGANISATION, FUNCTION AND DUTIES


(a) Organisation

7. Objectives

1. To acquire on lease from the Government of Tamil Nadu, the Rubber Plantations established under Government auspices under the Five Year Plan for Rehabilitation of Sri Lanka Repatriates in the forest areas of Kanniyakumari District and other suitable areas in the State of Tamil Nadu by purchase, lease or otherwise for raising rubber and other Plantations of suitable species as the Company may think fit.

2. To promote, purchase, lease, take control of, manage and or develop rubber estates in Tamil Nadu, after being fully satisfied about their economic viability, on a voluntary basis through negotiations, with a view to fulfill one or more of the following objectives:-

  • (i) To safeguard the future of the rubber plantation industry.
  • (ii) To protect the interests of workers and increase employment potentialities particularly for surplus rubber plantation labourers.
  • (iii) To avoid possible speculative trends in acquisition and management of rubber Plantation estates.
  • (iv) To avoid concentration of ownership of rubber plantations in a few persons.

3. To carry on the business of planters, cultivators, sellers and dealers in rubber plantations and to manufacture, dispose of, sell and deal in products of rubber inside and outside the State of Tamil Nadu.

4. To establish, maintain and operate schools, hospitals, dispensaries, shops and stores, recreation clubs and entertainment places, transport facilities, housing colonies, canteens, guest houses for the benefit of employees, workers and their families.

5. To deal in all kinds of chemicals, manures, fertilizers, pesticides, weedicides, fungicides, pharmaceutical products required for the plantation industry.

6. To carry on and engage in the business of providing consultative and technical services in rubber Plantation and plantation based industries, within the objects of the Company.

Rubber Industry

India is the third largest producer of natural rubber with an annual production of 640,000 tonnes while Thailand producing 2,615,000 tonnes followed by Indonesia 1,630,000 tonnes per annum. In the Indian production, Kerala contributes to 85%, Tamil Nadu 4% followed by Tripura, etc.

(c) Administrative Set up : The management of the Corporation is vested with the Board of Directors. The Governor of Tamil Nadu appoints the Board of Directors and the Chairman. One of the Director is appointed as the Managing Director for the management of the Corporation. The total area of the Corporation is divided into five Divisions, two Factories and one Vigilance unit for administrative convenience. The Divisions are headed by the Divisional Managers, Factories are headed by Factory Officers and the Vigilance Unit is headed by Vigilance Officer. The Managing Director exercises administrative, financial and operational control over the Divisional Managers, Factory Officers and Vigilance Officer. The Managing Director is assisted by a General Manager. The Overall Sanctioned Strength of staff and Officers of the Corporation is 134 apart from 1000 skilled and unskilled workers and also employment is provided for around 600 casual workers as on the date of updation on 01-10-2018

(d) Functions and Duties : The basic function of Arasu Rubber Corporation Limited is to harvest the natural rubber (latex) and to process it into concentrated rubber latex (Cenex) and rubber sheets of different grades through the two Factories.

  

The other major activities are,

  • Sale of Rubber trees
  • Regeneration of Rubber Plantations
  • Protection and Conservation of Plantation
  • Seed Collection
  • Nursery Development
  • Employment Generation
  • Products & their uses
  • Field Management System
  • Field Supervision
  • Factory processing of Natural rubber
  • Sales

Sale of Rubber trees:The matured rubber coupes proposed for harvesting are owned by Forest Department. The Corporation sells the old and senile rubber trees by tender cum auction. Therefore the proposed over matured rubber coupes fit for harvesting, is to be identified and surveyed in the preceeding year itself and the number of trees is to be enumerated and the fair price is fixed by a Committee, under the Chairmanship of Joint Managing Director with District Forest Officer, Kanniyakumari Division, Divisional Manager concerned, Forest Utilisation Officer and the Vigilance Officer as members of the Committee. The fair price fixed by the Committee is to be approved by the Government. Then the sale is notified and conducted by Tender cum auction method and the sale is to be confirmed by the Government.

Regeneration of Rubber Plantations : The aged and unproductive rubber trees are sold and the rubber plantation is regenerated in a phased manner. Felling of old rubber plantations raised by the Tamil Nadu Forest Department in the Reserved Forest areas of Kanniyakumari District are concentrated mostly in the eastern wing. Therefore, there is urgent need to take up harvesting of old trees raised between 1960-70 in the erstwhile rubber divisions like Keeriparai, Paraliar, Manalodai, Kalikesam and some of the earlier plantations raised in Mylar, Chithar and Maruthamparai units.

The replanting of rubber is being taken up with high yielding clones like RRII 105, PB 260, etc. from the year 2002-03. An area of 200 ha. to 300 ha. is proposed, for replanting purpose, approximately equal to the area of felling, so that the felled areas may be replanted in the subsequent years.

The details of high yielding rubber plantation raised during the year 1994-95 to 2017-18 are given below:

Sl.no Year of Replanting Area
(in ha.)
1 1994-95 60.20
2 2002-03 34.30
3 2003-04 103.60
4 2004-05 95.50
5 2005-06 10.40
6 2006-07 55.40
7 2008-09 5.39
8 2009-10 110.70
9 2010-11 50.50
10 2011-12
11 2012-13 167.85
12 2013-14 47.60
13 2014-15 97.75
14 2015-16 55.18
15 2016-17 66.657
16 2017-18 73.514

Protection & Conservation of Plantation

The protection and conservation of plantation is one of the prime activity of the organization. This is handled by the Vigilance unit headed by one Assistant Conservator of Forests and supporting staff in the cadre of Rangers/Foresters in addition to the concerned Divisional Managers.

Seed Collection

The rubber seeds are collected during the optimal season through petty contractors. The seeds are sold on tender basis.

Nursery Development : The replantations are carried out with the seedlings developed by Arasu Rubber Corporation. The nurseries are raised in the Keeriparai Factory premises and Kodayar Division

Employment Generation: Arasu Rubber Corporation generates direct and indirect employment for around 3000 families in the District of Kanniyakumari. Around 1423 workers in the categories of Tappers, Field Workers (Maintenance of Plantations), Factory workers, Protection workers are employed on daily wage rates and Tapping Supervisors are employed on monthly wage rates. Among these, the Tappers and Factory workers are skilled category of workers. For the tappers, production linked wages are being paid.

Products & their Uses : Arasu Rubber Corporation produces around 4 industrial (Semi-finished) products. They are,

  1. 1.Cenex [Latex 60% DRC]
  2. 2.Skim crepe
  3. 3.Ribbed Smoked sheets [RSS]. The grades of RSS are,

RSS 1x, RSS 1, RSS 2, RSS 3, RSS 4, RSS 5 and RSS Cuttings.

Estate Brown Crepe [EBC]. The grades of EBC are,

EBC S1x, EBC 1x, EBC 2x, EBC 3x

Cenex :
Surgical gloves, Condoms, Nipples, Balloons & Mattresses

RSS :
Heavy vehicle tyres & tubes, Aero tyres, Cycle tube, Belt, etc.

EBC :
Fan belt, Cycle tube, Tyre re-treading, etc.

Skim Crepe :
Low quality Chappals


Field Management System

The plantation area in the divisions are subdivided into coupes. The coupes are further subdivided into tasks, each task consisting of 270-350 tappable trees. (Newly formed tasks are having 320-400 tappable trees) The rubber trees are categorized into four grades based on the yielding potential of the trees.

The grades and their respective production norms are as below:

Grade Norms(Yield per day in - kgs.)
I 2
II 4
III 6.5
IV 8
Field Supervision

For each division, the services of 2 to 3 Forest Range Officers and 5 to 6 Foresters/Field Assistants are utilized for effective field supervision. Apart from these officials Tapping Supervisors are given charge of 20 tasks to supervise a day. The Managing Director and General Manager used to inspect the field activities in a periodical manner.

Rubber trees are tapped regularly on D2 & D3 System of Tapping. Once the yield from rubber trees declines the Round tapping System is adopted to get the maximum out of the aged trees. Once the trees reached the felling stage, the slaughter tapping method is adopted to drain out the remaining latex in the trees.

The tapped field latex are collected after weighment and treated with Ammonia and packed in barrels in the Collection centres. These field latex barrels are transported to the assigned factories on daily basis.

Factory processing of Natural Rubber


Arrival: Of the total arrival, 80% will be Field Latex containing 30% to 40% of Dry Rubber. The balance 20% will be scrap and field lump.


Scope :The main products are Ribbed Smoked Sheets (RSS) Concentrated Latex 60% DRC (Cenex) Skim Crepe and Estate Brown Crepe (EBC)


Processing Methodology

RSS

  1. 1.Field latex is diluted in sheeting tank of 1000 litre capacity with separators and diluted to 60% DRC (Dry Rubber Content)
  2. 2.Formic acid is added as coagulating agent
  3. 3.Coagulum will be 20mm thick in the tank
  4. 4.Pressed as 3mm sheets through sheeting machine
  5. 5.Wet pressed sheets hung on bamboo stay trollies for air drying and Dried in smoke house for four days
  6. 6.Visual grading is done as RSS 1X, 1, 2, 3, 4, 5 & Cuttings
  7. 7.Packed in bundles of 50kgs. each

Cenex:

  • Ammoniated Latex (1% Ammonia added to raw latex in the field) is bulked in the bulking tank of 13500 litre capacity.
  • DAHP (Di-Ammonium Hydrogen Phosphate) added to desludge, to remove magnesium content which will settle down as sediments.
  • Stored in the tank for 18 hours.
  • Centrifuged through machine to get Cenex 60% DRC
  • Ammonia is added to maintain at 0.8% as it will evaporate during process & Lauric acid is added to boost the Mechanical Stability Time (MST)
  • Standardised Cenex (60%) is tested for ISI specification, ie. For low Volatile Fatty Acid (VFA) of 0.05%
  • Packed in barrels of 194 kgs./205 litres.

EBC:

  • Scrap and Field Lump are hand washed in washing tanks
  • Washed scrap is milled through milling machine to get wet crepe
  • Wet crepe is air dried
  • Visual grading is done for EBC S1X, 1X, 2X, 3X
  • Packed in bundles of 25 kgs.

Sales

Arasu Rubber Corporation is following the marketing strategy approved by the Government vide G.O.Ms.No.749 Forests & Fisheries Department dt.28-6-88. The Government have issued order on the constitution of the committee in G.O.Ms.No.111 Environment & Forest (FR 8) Department dated 13.10.2008 duly including General Manager, Chief Accounts Officer, Administrative Officer and Divisional Manager, Keeriparai as members of the committee.

Sale of concentrated latex 60% DRC (Cenex) is effected on first come first served basis at the rates recommended by the Marketing Sub Committee consisting of Joint Managing Director as Member-Convener and Secretary Cum Chief Accounts Officer & Administrative Officer as members and approved by the Chief Executive of Arasu Rubber Corporation Limited.

All other grades such as RSS, EBC, Skim crepe, etc. are sold on long term agreement basis by fixing premium/discount over the base price. The Kottayam market rate of RSS 4, as published in the Malayala Manorama daily is the base price. Premium/discount is fixed by conducting tender cum auction and if required by conducting negotiations with the prospective buyers.


Note: RSS - Ribbed Smoked Sheet

Cenex - Concentrated Latex

EBC - Estate Brown Crepe

(b) (ii). POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

Chairman:The Chairman is the senior-most position in the Corporation and is conducting Statutory Board Meeting, Annual General Meeting in Arasu Rubber Corporation Limited.

Managing Director: The Managing Director is the Chief Executive and vested with the requisite powers as delegated in 1st Board Meeting minutes for running the administration. The powers delegated are,

1. To sign on Company's behalf the bills, notes, receipts, acceptance endorsements, cheques, dividend warrant, release, contract and documents.

2. To institute, conduct, defend, compound or abandon any legal proceedings and also to compound and allow time for payment or satisfaction of any claims or demands by or against the Company or arbitration and to observe and perform any award thereon.

3. To act on behalf of the Company in all matters relating to bankrupts and insolvents.

4. To make payments of all kinds without any limit (except as specified in these articles) in respect of matters connected with the Company and sanctioned by the Board of Directors.

5.To appoint, by following appropriate recruitment procedures, agent or servant on Permanent, Temporary, work charged or on contingent payment basis, if necessary, granting on discretion, advance increments not exceeding two stages in the scale of pay, dismiss, remove or suspend their employee, agent or servant of the company whose maximum scale of pay does not exceed Rs.9300/- & Grade pay of Rs.4400/- p.m. subject to the condition that a statement of the appointments and disciplinary action taken be placed before the Board at its next meeting.

6. To grant leave of any kind, transfer within the Corporation, accept resignation, take disciplinary action, suspend and inflict punishments of all kinds in respect of officers/employees of the Corporation and to give one stage promotion to deputationists also to revert back the deputationists at any time to parent Department.

7. To make all applications to local, State or Central Government authorities on behalf of the Company, for permit, privilege, concession, authority or licence of all kinds including import licence or use of any other facilities such as water, electricity, gas, telephone, teleprinter, postal and telecommunications etc, and to make payments for such permit, previlege concession or authority, licence or use of facilities as the case may be.

8. To make advance payments to all kinds for any purpose.

9. To comply with provisions of any enactment applicable to the Company including regulation of working hours, holidays, leave etc. except in so far as it relates to forming of service rules, and modification of the service conditions to employees already serving which shall be decided by the Board of Directors.

10. To negotiate terms with employees on behalf of the Company when demands raised from the employees or during the period of strike in full or otherwise, declare lock-out of the Company as a whole or in specified units or sections and to lay-off any individual or group of employees during emergencies, as employer as per the provisions of the Labour Act. The Managing Director shall have full and absolute powers to consider and decide whether an occasion is emergent or not, for this purpose.

Whereas declaration of lock-outs or lay-off during periods which are not emergent in nature shall be decided by the Board of Directors.

11. To permit travel anywhere, in Tamilnadu, Kerala, Goa, Maharashtra and other rubber growing regions of India or any other place in India in connection with the affairs of the Company by any of the employees of the Company including himself, experts, consultants, apprentices etc. and at discretion allow travel by a higher class or by air. Subject to the conditions, that the Managing Director, should keep the Chairman informed of all the journeys etc. performed by him.

12. To sanction expenditure of all kinds such as purchases, works etc. on the schemes approved by the Board of Directors without any limit and regularise at discretion the excess expenditure upto 10% over the sanctioned cost.

13. To sanction expenditure on works of all kinds, purchase or contingencies upto a limit of Rs.60,00,000/- and to regularise the excess expenditure upto 20% over the sanctioned estimate cost. Any expenditure beyond this limit shall be brought before the Board.

14. To permit expenditure on all operations which are necessary to produce revenue or which are concerned with maintenance and the ordinary operations undertaken annually for improvement of Rubber Plantations without any limit.

15. To enter into agreements of all kinds and sign documents and agreements on behalf of the Company.

16. To permit the Managing Director to continue to get the legal advice from Government Pleader etc.

17. To sanction expenditure for participating in any exhibition, meeting, and conferences etc. upto Rs.50,000/- at a time.

18. To hire accommodation, release advertisements through Director of Information and Public Relations, purpose of stationery of all kinds, office equipments including steel furniture and almirahs and electronic equipments insure the assets of the Company and incur expenditure therein not exceeding Rs.50,000/- to the best advantage of the Corporation. The power to release of advertisement has been increased to Rs.1,00,000/- in respect of Managing Director in the 107th Board meeting held on 14.9.2009.

19. To sanction refunds of all kinds.

20. To offer quotations and participate in sales by auction tender or negotiation on behalf of the Company.

21. To declare assets as unserviceable or obsolete and write down their value and fix their prices as well as their mode of disposal, write-off irrecoverable amounts or losses due to theft, demurrage, wharfage, negligence or otherwise upto the limit of Rs.10,000/- provided the aforesaid powers exercised in respect of items of assets whose value does not exceed Rs.10,000/- subject to a limit of Rs.5,00,000/- in a year.

22. To take any apprentice and decide their terms, depute employees to undergo training or to attend seminar etc. anywhere in India.

23. To accept tender (with negotiation if necessary) to the best advantage of the Corporation in case of single tender with negotiation upto Rs.5,00,000/-.

24. To sanction and approve the Corporation Schedule of rates to be adopted in respect of Plantation works such as raising and maintenance of nurseries, plantations and other allied works for each and every year and to adopt PWD Standard Schedule of Rates in respect of civil works.

25. To grant extension of time for works, release of rubber etc. and levy extension fees, penalty besides penal interest on the merits of each case.

26. To sanction rent for accommodation obtained by Corporation on buildings taken on lease or rent for providing office, godown, stores, workshop garage, residential accommodation for Corporation officials or any other purpose connected with the working of the Corporation upto monthly rental of Rs.2500/- p.m. in each case and also to pay reasonable advance or deposit as required.

27. To sanction installation of Telephones and office inter-communication equipment.

28. To dispose of all the produce by open auction or tender as was being done in the Government Rubber Plantations and confirm the sale upto a limit of 3 lakhs per lot.

29. To authorize any decision and act in crucial circumstances to the best advantage of Corporation subject to the condition that such decision and action be placed before the next meeting of the Board for information.


Joint Managing Director/General Manager

The General Manager post in the rank of Conservator of Forests is exercising the powers sub-delegated by Managing Director. The powers delegated are,

1. To sign cheques upto Rs.10,00,000/- jointly with Chief Accounts Officer or with other supporting signatures viz. Superintendent Accounts & Cashier in the absence of Chief Accounts Officer.

2. To sign cheques for any amount jointly with Managing Director without any limit.

3. The following powers are delegated to the Joint Managing Director/General Manager subject to the condition that the Managing Director may be apprised of all orders passed by him.

Details
i Appointment of Staff To appoint all the categories upto the level of Superintendent in the ministerial staff and Rangers/Field Officers in the executive staff.
ii Transfer of staff All ministerial staff and executive staff upto the level of Rangers from one Unit to another unit.
iii Suspension Employees of the Corporation and deputationists of the Corporation whose maximum scale of pay does not exceed Grade pay of Rs.5,400/- per month.
iv To sanction expenditure of all kinds such as purchases, works etc. on schemes approved by the Board of Directors and sanction expenditure on all operations which are necessary to produce revenue or which are concerned with maintenance and ordinary operations undertaken annually for improvement of the Rubber Plantations and acceptance of Tender, for all kinds of works/stores etc. To sanction expenditure of all kinds such as purchases, works etc. on schemes approved by the Board of Directors and sanction expenditure on all operations which are necessary to produce revenue or which are concerned with maintenance and ordinary operations under taken annually for improvement of the Rubber Plantations and acceptance of Tender, for all kinds of works/stores etc.
v Acceptance of tender for all kinds of works/stores etc. Upto Rs.30 lakhs
vi Purchase of spare parts required for machines Upto Rs.2 lakhs
vii Annual maintenance of building & special repairs to buildings, pipe line, electrical installation etc. Upto Rs.1,00,000/-
viii To release advertisement through Director of Information & Public Relations Upto Rs.50,000/- in each case.
ix Purchase of Stationery of all kinds, Office equipment including steel furniture and Almirah and electrical equipment, insure the Assets of the Company & incur expenditure thereon Upto Rs.50,000/- in each case

4. To exercise appellate powers as next higher authority to the Unit Officers who are lower in cadre to him in the Registered Office and the Divisional Managers in the Plantations and Vigilance Officer, Kulasekharam.

5. To grant all kinds of leave including surrender (except casual leave) to all Unit Officers and to grant casual leave to all Officers other than those for whom the delegation is vested with Administrative Officer and Unit Officers who are lower in cadre to him.

6. To take up annual Office inspection of all subordinate offices and to conduct field inspections.

7. To countersign and pass the T.A. bills of Joint Managing Director/General Manager, Unit Officers of the Registered Office and Divisional Managers, Factory Officers and Vigilance Officer and to sanction T.A. advance to the Unit Officers of Registered Office after due scrutiny by Accounts wing.

8. To sign the Last Pay Certificates of Managing Director, Joint Managing Director/General Manager, Chief Accounts Officer, Administrative Officer and other State Forest Service Officers transferred from the Registered Office after due scrutiny by the Accounts Wing.M

9. To scrutinise the Internal Audit notes and salient points thereon passed by Chief Accounts Officer before approval by the Chief Executive.

10. To sanction contingent expenditure and to sign vouchers upto Rs.20,000/-.

11. To sign vouchers upto Rs.2 lakhs for the works expenditure for which the sanction of the Board has been obtained.

12. To conduct sale and negotiation for all produces to the best advantage of the Corporation under intimation to Managing Director.

13. To purchase Barrels, Ammonia gas according to necessity for a value not exceeding Rs.5,00,000/- at a time and to sign vouchers for the value upto Rs.5,00,000/- for the purpose.

14. Transfer of workers from one division/factory to another.

15. The General Manager can sign cheques upto Rs.10,00,000/- jointly with Chief Accounts Officer and with Accounts Superintendent in the absence of Chief Accounts Officer and with the Cashier in the absence of Chief Accounts Officer and Superintendent.

Besides this, the Joint Managing Director/General Manager has to ensure maximum production of field latex and processed rubber without any shortfall. He may act quickly and take timely decision whenever necessary in the absence of Managing Director subject to post approval.

Chief Accounts Officer

He is the Unit Officer of Accounts wing. He has to approve any bill, voucher incur expenditure upto Rs.50,000/- on contingent and miscellaneous items. He has to sign wage bills without any restriction and sign vouchers and make the payment of rent for the house provided by Arasu Rubber Corporation and occupied by the officers. Further he is discharging various duties like Secretarial functions, Accounts functions and Financial functions. The powers delegated as per letter No.959/76-5 Finance (CFC) Department dated 17-6-77.

Senior Systems Manager

He is the Unit head of Computer Cell and is looking after all the Computerization activities and other works assigned then and there. He is looking after maintenance of Motor Vehicles, purchase of computers and peripherals, etc.

Industrial Relations Officer

He is the Unit Officer of labour unit. He has to attend conciliation meeting of all nature convened by the Joint Commissioner of Labour, Chennai & Assistant Commissioner of Labour (Conciliation), Nagercoil, Deputy Commissioner of Labour, Tirunelveli on behalf of Arasu Rubber Corporation. He is looking after all Labour disputes, labour amenities, etc. He has to attend all domestic enquiries and other enquiries against petitions, etc. as instructed by Managing Director/General Manager.

Administrative Officer

He is the Unit Officer for Establishment unit. He has to look after the sales, marketing, etc.

Divisional Manager/Vigilance Officer/Factory Officer.

The Divisional Manager is the Officer in-charge of Division. Administration, Production and exercising of all kinds of works in the office and field including tapping, field works, regeneration activities, etc. to be executed or monitored by the Divisional Manager/Vigilance Officer/Factory Officer

Medical Officer

Medical Officer is looking after the works relating to treatment to Labourers as well as staff, etc.

Senior Draughting Officer

The Senior Draughting Officer is a Unit Officer in-charge of all civil works,felling of rubber trees, replanting, etc.

Junior Engineer (Electrical)

He is in charge of all Electrical works.

Rubber Maker

He is posted as Factory Officer of Keeriparai Factory. He has to supervise Factory production, quality check, etc. in Keeriparai Rubber Factory and also to discharge the administrative function in the Factory. He is deputed to check field latex quality, give training to staff to monitor DRC of field latex and other works specifically assigned to him.

Superintendent

He is the section heads of the Establishment. He has to supervise office works of the staff coming under the purview of him.

Steno Typists/Typists

Fair copying works.

Foresters/Field Assistant

Supervising of tapping works, field works, latex collection and all other field works.

Assistant/Junior Assistant/Tally Clerk

Looking after official correspondence.

Driver

Drivers are utilized for transport of rubber, field inspection and other official works.

Medical Staff

They are providing medical assistance to the patients including labour and staff.

Factory Staff

Attending Factory works like processing of latex and other rubber production works, including quality and quantity checks.

Office Assistant/Office Watcher

Attending to office work as assigned by the Officers and staff as required.

(b) (iii). THE PROCEDURE FOLLOWED IN THE DECISION
MAKING PROCESS INCLUDING THE CHANNELS OF
SUPERVISION AND ACCOUNTABILITY

The decisions are taken based on the Rules of the Government from time to time. The Board of Directors is the next authority below the Government involved in the decision making process. Managing Director is the Chief Executive and there are General Manager and other officials for giving suggestions in the decision making of the Chief Executive.

(b) (iv). THE NORMS SET BY IT FOR THE DISCHARGE
OF ITS FUNCTION

The gradewise norms for yield per day per labour is as below:

Grade Norms (Yield per day - in kgs.)
I 2
II 4
III 6.5
IV 8

For the maintenance of matured plantations and processing of raw rubber, 0.5 manday per hectare per day is fixed as a norm.

Generally in the rubber plantations, tapping works are being carried out under D2/D3 frequency. Accordingly every tapper has to tap one task daily, consist of 270 to 350 rubber trees as per the provisions of the settlement arrived under section 12(3) of the Industrial Disputes Act, 1947 with the Trade Unions.

The norms followed in the Government of Tamil Nadu are followed wherever the duties and responsibilities of the categories in both Government and Corporation are equal. The Service matters of the deputationists are governed by the terms and conditions laid down in G.O.No.111 Personnel and Administrative Reforms Department dt.2-5-94 and the Tamil Nadu Government servants Conduct Rules will also be applicable to them. The service matters of the Corporation employees are governed by the Arasu Rubber Corporation Service Rules.

(b) (v). THE RULES, REGULATIONS, MANUALS AND RECORDS
HELD BY IT
(a) Establishment

Arasu Rubber Corporation Service Rules, Tamil Nadu Government servant Conduct Rules, Travelling Allowance Rules, Fundamental Rules, Tamil Nadu Treasury Code, Financial Code, Pension Rule, District Office Manual, Boards Standing Orders, Tamil Nadu Subordinate Service Rule Part I & III.

(b) Accounting Procedure
Accounts Manual

The basic documents with reference to which transactions are to be entered in the cash book and ledger are

  1. 1. Receipt
  2. 2. Voucher
  3. 3. Journal voucher

(1) Receipt :For all amounts received by cash/D.D./Cheque, etc. receipts are issued. The receipts are signed by the authorized officials and are entered in cash book daily.

(2) Voucher :For all payments, a payment voucher has to be prepared. The voucher should be signed by the authorized officials according to the powers vested with them. These vouchers should be serially numbered and entered in cash book daily. The allocation of Accounts heads are grouped into four as given below:

  1. 1. Accounts starting with '1' are Revenue Income
  2. 2. -do- '2' are Revenue Expenditure
  3. 3. -do- '3' are Assets & stocks, advance, liabilities receivable
  4. 4. -do- '4' are Liabilities payable & provisions

(3) Journal Voucher : This document is to account for all non-cash transactions (such as adjustment in pay bill, TA bill, all advances, etc.) which have to be posted in ledger accounts providing way for the finalization of accounts. In our Corporation this Journal Voucher is used for the adjustment entries between one Division and another division for their non financial transactions. At the end of the financial year to prepare Balance sheet, provisions has to be made for the outstanding expenses as on 31st March through Journal voucher by debiting the concerned expenditure accounts and crediting the provision accounts. The Journal Voucher should be signed by the authorized official. Eventhough this journal vouchers do not have any direct financial implication it has its role in the finalization of accounts.

Books of Accounts

The following books of accounts are maintained.

  1. 1. Cash Book
  2. 2. Ledger
  3. 3. Sub Ledger
  4. 4. Consolidated Trial Balance
  5. 5. Asset Register

(1) Cash Book : Cash book is written daily with reference to Receipts and Payment vouchers. Bank transactions should be entered in separate columns. The cash balance should be verified by the authorized official daily and signed. Bank Reconciliation Statement are prepared at the beginning of every month as per cash book and bank statement.

(2) Ledger : All the cash book entries and journal vouchers are posted in the ledger. Separate sheet has been allotted for each head of account. At the end of every month the balance should be extracted for the preparation of Trial Balance.

(3) Sub Ledger : Sub ledgers are opened for all advances to know the upto date balance in respect of staff/creditors/debtors, etc. ie. Transaction with an individual/other organization. Sub ledger is to be tallied with the corresponding account heads of the main ledger.

(4) Consolidated Trial Balance Register : A consolidated Trial Balance Register is maintained at the Registered Office. Monthly trial balances prepared at Divisional offices Factory Offices, Vigilance Office and Registered Office on the basis of Trial Balance, a consolidated Trial Balance is prepared in Computer and kept. Profit and Loss account and Balance Sheet are prepared from the consolidated trial balance.

Trial Balance : Every month Trial Balance is prepared in all Divisions, Factories, Vigilance Office and in Registered Office. It is got approved by the authorized official every month.

(5) Asset Register : As per Companies Act, 1956 Assets schedule is prepared for preparing Balance Sheet. In order to prepare this schedule a separate assets register has been prepared for all assets separately for divisions, factories, Vigilance Office and Registered Office.

Pay bills, Wage bills, T.A. bills, etc. : A journal voucher is passed for the recoveries made in the pay bill, wage bill, TA bill etc. and it is posted in the ledger.

Debit/Credit advices : Any cash or non cash transaction between two units are to be accounted for through Debit/Credit advices.

Internal audit : All divisional accounts are audited by the Internal Auditors (External Agency) every year. The report given by them are placed before Audit Committee of the Corporation and then to the Board. In addition Biennial Inspection Repot is prepared by the Internal Auditor and placed before the Board. After approval by the Board, the same is sent to Government as per the Government orders in force.

1. Purchases :

With regard to purchase of materials and maintenance of Motor Vehicles, the Corporation is following the Guidelines issued by the Government from time to time.

The Corporation is purchasing barrels, Ammonia gas, DAHP, Sulphuric Acid, Formic Acid, Lauric Acid, Chemicals for laboratories, spare parts for the Cenex Machine, Milling Machine, skim Mill, electric goods for the factories, tapping materials, viz., spouts, cup hangers, coconut shells, PVC cups, tapping knives, Kanda with Iron hooks, templates, buckets, iron wire baskets and paints. Further the Corporation is purchasing urea, potash and rock phosphate for applying in the field. Moreover, the Corporation is purchasing Rubber kote, to apply on the panel marks of rubber trees to heal the wounds. Sulphur Dust is being purchased to apply on the trees during December to February to prevent the Oidium disease, Copper Oxy Chloride and diluent spray oil are being purchased to spray it on the leaves of the Rubber trees to prevent phytophthora attacks after heavy rains. All the materials are being purchased after following the procedure as per the Government guidelines.

(d)Warehousing & Distribution : Most of the requirements and purchases are centralized and processed in the Registered Office at Nagercoil. The purchased items are stored in the Warehouse and thereafter distributed to the Divisions based on the demand given by them. For most of the items except packing materials and chemicals Arasu Rubber Corporation is following "Zero Inventory System" of purchase.

(e)Sales Procedure : Arasu Rubber Corporation is following the marketing strategy approved by the Government vide G.O.Ms.No.749 Forests & Fisheries Department dt.28-6-88. The Government have issued order on the constitution of the committee in G.O.Ms.No.111 Environment & Forest (FR 8) Department dated 13.10.2008 duly including General Manager, Chief Accounts officer, Administrative Officer and Divisional Manager, Keeriparai as members of the committee

Sale of concentrated latex 60% DRC (Cenex) is effected on "first come first served" basis at the rates recommended by the Marketing Sub Committee.

All other grades such as RSS, EBC, Skim crepe, etc. are sold on long term agreement basis by fixing premium/discount over the base price ie. The Kottayam market rate of RSS 4 as published in the Malayala Manorama daily. Premium/discount was fixed by conducting tender cum auction and if required by conducting negotiations with the prospective buyers.

(f) Industrial Relations : The workers working in this Corporation are covered by the provisions laid down in the following Acts and Rules framed thereunder .

  1. 1. The Plantation Labour Act, 1951
  2. 2. The Payment of Wages Act, 1936
  3. 3. The Employees Provident Fund and Miscellaneous Provisions Act, 1952
  4. 4. The Payment of Gratuity Act, 1972
  5. 5. The Payment of Bonus Act, 1965
  6. 6. The Industrial Disputes Act, 1947
  7. 7. The Tamil Nadu Labour Welfare Fund Act, 1972
  8. 8. The Industrial Establishment (Conferment of permanent status to workmen) Act, 1981
  9. 9. The Industrial Establishments (National and Festival Holidays) Act, 1958
  10. 10. The Minimum Wages Act, 1948
  11. 11. The Workmen's Compensation Act, 1923
  12. 12. The Maternity Benefit Act, 1961

Further the Certified Standing Order is also in force.

(b) (vi) THE STATEMENT OF CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT
Following categories of documents are maintained.
Accounts:
  1. 1. Cash Book
  2. 2. Ledger
  3. 3. Receipt Book
  4. 4. Trial Balance
  5. 5. Loan Register
  6. 6. Advance Register
  7. 7. F.D.Register
  8. 8. Register of members in Board of Arasu Rubber Corporation Limited
  9. 9. Register of ARC Ltd., Share Holders.
  10. 10. Minutes book of Board and AGM
  11. 11. Share certificates of shareholders
Labour
  1. 1. Labour Service Registers
  2. 2. Form - 15 Leave book
  3. 3. Record on Payment of wages, bonus, etc.
  4. 4. Form -9 (Revised) - EPF Register
  5. 5. Wage settlement with workers
  6. 6. Standing orders for Workmen in Government Rubber plantations in Kanniyakumari District.
Establishment
  1. 1. Arasu Rubber Corporation Service Rules
  2. 2. Tapal Distribution Registers
  3. 3. Personal Registers
  4. 4. Employees Service Registers
  5. 5. Staff Attendance Register
  6. 6. Service Registers of Corporation employees
  7. 7. Record sheets of Corporation employees
  8. 8. Periodical Pension Contribution Remittance Register for deputationists
  9. 9. Register of increment sanction
  10. 10. Register of watching increment
  11. 11. Fair Copy Register

Legal records:List of cases pending at High Courts, Tamil Nadu Administrative Tribunal, District Court, Subordinate Judges Court, Munsiff's Court, Labour Court & Chief Judicial Magistrate's Court and Magistrate Court is being maintained.

Motor Vehicle:
  1. 1. Part I Log Book of vehicles with the following details
  2. A - Trips
  3. B - K.M. driven etc. as furnished by the vehicle using
    Officers.
  4. 1. Part II Log Book consisting of the details of the expenditure to the particular vehicle.
Purchase
  1. 1. List of Registered Contractors
  2. 2. List of Suppliers of various materials.
  3. 3. Government orders for the rules and norms of purchase
Civil & Other works
  1. 1. Purchase order book
  2. 2.Corporation schedule of rates
  3. 3. PWD schedule of rates
  4. 4. Register of tender schedules
  5. 5. Store distribution register
  6. 6. Forest Department Code
  7. 7. Financial Code
Factories
  1. 1. Staff Attendance Register
  2. 2.Central Mustering Register
  3. 3. Field production reception Register
  4. 4. Weighment Register
  5. 5. Process Distribution Register
  6. 6. Gradewise Stock & Delivery Register
Field
  1. 1. Staff Attendence Register
  2. 2. Tapping Mustering Register
  3. 3. Field Work Mustering Register
Garden Hospitals & Dispensaries
  1. 1. Staff Attendance Register
  2. 2. Medicine Stock Register
  3. 3. Medicine Disposal Register
  4. 4. Inpatient/Outpatient Register
Schools
  1. 1. Teachers Attendance Register
  2. 2. Students Attendance Register
Production
  1. 1.Daily Crop Register (In Collection Centres)
  2. 2. Form B, Part I (In Divisional Offices)
  3. 3. Factory Acknowledgement Register (In Divisional Offices)
  4. 4. Monthly Crop Register (In Divisional Offices)
  5. 5. Consolidated Daily Production Statement (In Regd. Office)
Sales
  1. 1.Partywise Sales Register
  2. 2. Delivery Orders
  3. 3. Invoices
(b) (vii) THE PARTICULARS OF ANY ARRANGEMENTS EXIST FOR
THE CONSULTATION WITH OR REPRESENTATION BY, THE
MEMBERS OF THE PUBLIC IN RELATION TO THE
FORMULATION OF ITS POLICY OR
IMPLEMENTATION THEREOF


During the implementation of labour acts and policy decisions, if any disputes arises the authorities of Labour Department are consulted for amicable settlement.


(b) (viii) A STATEMENT OF THE BOARDS, COUNCILS,
COMMITTEES AND OTHER BODIES CONSISTING OF
TWO OR MORE PERSONS CONSTITUTED AS ITS
PART OR FOR THE PURPOSE OF ITS ADVICE, AND
AS TO WHETHER MEETINGS OF THOSE BOARDS,
COUNCILS, COMMITTEES ARE ACCESSIBLE
FOR PUBLIC

BOARD OF DIRECTORS

    Board of Directors are headed by the Chairman, Arasu Rubber Corporation Limited, Chennai.

  1. 1. Chairman , Arasu Rubber Corporation Limited, TBGP Unit Office, Nanmangalam, Chennai - 600 100.
  2. 2 . Principal Secretary to Government ,Environment and Forests Department,Chennai-600 009.
  3. 3. Addl Principal Chief Conservator of Forests, (CAMPA and Forest Settlement) , Panagal Maaligai, Chennai-600 015
  4. 4. Managing Director , Arasu Rubber Corporation Limited , Nagercoil.
  5. 5. Deputy Secretary/Director , Commissionerate of Rehabilitation and Welfare of Non-Resident Tamils,Chepauk,Chennai-5
  6. 6. General Manager, Arasu Rubber Corporation Limited, Nagercoil.
  7. 7. Addl. Secretary to Government, Finance Department, Secretariat, Chennai-600 009.
  8. 8. Collector, Kanniyakumari District , Nagercoil- 629 001.
  9. 9. Director of Horticulture and Plantation Crops, Chennai-5.
  10. 10. Director Research (RRI I) Rubber Board, Kottayam, Kerala.

Committee of Directors
  • Chairman, Arasu Rubber Corporation Limited,
  • Managing Director, Arasu Rubber Corporation Ltd.
  • Director representing Finance Department.

Audit Committee
  1. 1. Thiru Dinesh Ponraj Oliver,I.A.S., Director,Arasu Rubber Corporation Limited and Depurty Secretary/Director , Commissionerate of Rehabilitation and Welfare of Non-Resident Tamils, Chepauk,Chennai-5
  2. 2. Thiru V. Chandrasekaran, I.A.S., Director of Horticulture and Plantation Crops, Chennai-5.
  3. 3. Dr. R. Anandakumar,I.A.S., Addl. Secretary to Government, Finance Department, Secretariat, Chennai-600 009.
  4. 4. Dr.James Jacob, Director Research (RRII) Rubber Board, Kottayam, Kerala.

Marketing Committee
1 General Manager : Member-Convener
2 Chief Accounts Officer : Member
3 Administrative Officer : Member
4 Divisional Manager, Keeriparai Dn. : Member

In the absence of General Manager during leave or when the post is vacant and Managing Director is in additional charge, Chief Accounts Officer will be the convener of the marketing committee and one additional member nominated by the Managing Director will be part of the committee.

Fair Price Committee (Slaughter & felling of Rubber tree)
1. General Manager : Chairman
2. District Forest Officer Kanniyakumari Division : Member
3. Divisional Manager (Concerned Division) : Member
4. Vigilance Officer : Member
Condemnation Committee (Scrap Articles)
1. Divisional Manager, Manalodai : Chairman/Member
2. Administrative Officer : Member
3. Senior Draughting Officer : Member
Works Committee
1. Divisional Manager (Concerned Division) : Chairman
2. Trade Union Conveners of different Unions : Member
Adi Dravidar & Tribal Welfare Committee
1. Managing Director Arasu Rubber Corpn.Ltd. : Chairman
2. General Manager Arasu Rubber Corpn.Ltd. : Member
3. Administrative Officer Arasu Rubber Corpn.Ltd. : Member
4. Rubber Maker, Arasu Rubber : Member
National Human Right Commission :
Nodal Officer : Tmt. C.Stepheno Grace, Senior Industrial Relations Officer.
I. Departmental E.Governance Committee
  1. 1. The Principal Secretary to Government, Environment and Forests Department - Chairman
  2. 2. Managing Director, Arasu Rubber Corporation Limited - Nodal officer
  3. 3. Secretary to Government, I.T. Department
  4. 4. All members of the e -Governance implementation Committee.
  5. 5. Any other co-opted or invited by Chairman.
II E-Governance implementation Committee
  1. 1. Managing Director , Arasu Rubber Corporation Limited - (Head of Department and Chairman) - Nodal Officer
  2. 2. Managing Director - ELCOT
  3. 3. Chief Executive Officer, TamilNadu E-Governance Agency.
  4. 4. Procurement Head, ELCOT
  5. 5. General Manager, Administrative Officer and Senior Systems Manager and one Divisional Manager of Arasu Rubber Corporation Limited ( to be nominated by Managing Director).
  6. 6. Representative of NIC.
  7. 7. Consultant / Developer.
  8. 8. Any other co-opted or invited by Nodal Officer.


(b) (xii) THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES
INCLUDING THE AMOUNTS ALLOCATED AND THE
DETAILS OF BENEFICIARIES OF SUCH
PROGRAMMES

The Rubber Board (Ministry of Commerce, Government of India) providing scholarships to the children of the workers upto College level and also providing subsidy for the construction of houses.

Further the Labour Welfare Board, Chennai pays Rs.1500/- (Rupees One thousand and five hundred only) for funeral expenses to the workers who died in harness.

Subsidy

We have provided residential Solar lightings for the labour quarters in Manalodai Division under subsidiary scheme in a total plan lay of Rs.3.37 lakhs and obtain a subsidy of Rs.45,500/- from District Rural Development Agency. The number of beneficiaries due to this implementation is 350 and their families.

Every year replanting works have been taken up in the felled areas. For these replanting, the Rubber Board has granted subsidy. The details of subsidy received from the Rubber Board is as follows:

Year Area in (ha.) Subsidy received Rs.
2002-03 34.30 44,171
2003-04 103.00 70,078
2004-05 95.54 39,012
Issue of Permits

For plying private vehicles though Arasu Rubber Corporation road, General Manager issued road permit to the person those who requested permit.

All the Divisional Managers have issued permits for transport of Green leaves in Arasu Rubber Corporation areas.

For right to do slaughter tapping, felling and removal of rubber trees in Arasu Rubber Corporation coupes, the District Forest Officer, Kanniyakumari Division or an Officer authorized by him issued permit for transport of timber, firewood and latex and scrap.

(b) (xiii) PARTICULARS OF RECEIPTS OF CONCESSIONS,
PERMITS OR AUTHORISATIONS
GRANTED BY IT

The Rubber Board (Ministry of Commerce, Government of India) is providing scholarships to the children of the workers upto College level and also providing subsidy for the construction of houses.

Further the Labour Welfare Board, Chennai pays Rs.1500/- (Rupees One thousand and five hundred only) for funeral expenses to the workers who died in harness.

Labour amenities

        Apart from the usages to the workers, the following amenities are given to the workers as per Plantation Labour Act, etc.

  1. 1. One day Earned Leave with full wages for every 20 days work and sick leave, 14 days in a year with 2/3 wages.
  2. 2. Maternity leave of 3 months for the two alive children
  3. 3. One bed sheet of the size 90" x 54" and an Umbrella of the size 23" x 58" is given to each worker every year.
  4. 4. A pair of rubber chappal is given to the Factory workers every year.
  5. 5. Soap and Oil is given to the Factory workers.
  6. 6. Refreshment to the workers in the form of tea is given to the night shift Factory workers.
(b) (xiv) DETAILS IN RESPECT OF THE INFORMATION
AVAILABLE TO OR HELD BY IT REDUCED IN
AN ELECTRONIC FORM

   It will be made available in the official website of the Corporation www.arasurubber.tn.nic.in

The feed back in this regard may be mailed to arasurubber@gmail.com

(b) (xv) THE PARTICULARS OF FACILITIES AVAILABLE TO THE
CITIZENS FOR OBTAINING INFORMATION, INCLUDING
THE WORKING HOURS OF A LIBRARY OR A READING
ROOM IF MAINTAINED FOR A PUBLIC USE

  The information to public are facilitated by placing Public Information Boards in all the Divisions and Registered Office. In addition to that they can approach the Office of the Managing Director & Divisional Managers/Factory Officers and get the required information. Regarding sales, purchase and other tenders are published in the leading dailies (Tamil & English). All the information are updated in our website www.arasurubber.tn.nic.in for public use.

(b) (xvi) THE NAMES, DESIGNATIONS AND OTHER PARTICULARS
OF THE PUBLIC INFORMATION OFFICER
1. Thiru H. Venuprasad, I.F.S., Managing Director, Arasu Rubber Corporation Ltd. : Appellate Authority
2. Thiru K. N.Govarthanan, Company Secretary , Arasu Rubber Corporation Ltd. : Public Information Officer
3. Thiru D.Sasikala Devi Senior Draughting Officer, Arasu Rubber Corporation Ltd. : Assistant Public Information Officer
4. Tmt. Stepheno Grace Law Officer(i/c) : Assistant Public Information Officer
(b) (xvii) SUCH OTHER INFORMATIONS AS THEY MAY BE
PRESCRIBED AND THEREAFTER UPDATE THESE
PUBLICATIONS EVERY YEAR

The Annual Reports are published every year. This contains the information on the Board of Directors, Notice of the Shareholders, Report of the Directors, Comments of Comptroller and Accountant General of India, Review of annual accounts of Arasu Rubber Corporation, Auditors Report to the Shareholders and Profit & Loss Account.

PUBLISH ALL RELEVANT FACTS WHILE FORMULATING
IMPORTANT POLICIES OR ANNOUNCING THE
DECISIONS WHICH AFFECT THE PUBLIC
(i) Sales Policy

Arasu Rubber Corporation is following the marketing strategy approved by the Government vide G.O.Ms.No.749 Forests & Fisheries Department dt.28-6-88.

     Sale of concentrated latex 60% DRC (Cenex) is effected on "first come first served" basis at the rates recommended by the Marketing Sub Committee.

All other grades such as RSS, EBC, Skim crepe, etc. are sold on long term agreement basis by fixing premium/discount over the base price ie. The Kottayam market rate of RSS 4 as published in the Malayala Manorama daily. Premium/discount was fixed by conducting tender cum auction and if required by conducting negotiations with the prospective buyers.

Interested buyers can directly approach with a copy of valid Rubber Board licence, CST No. and full advance payment for the quantity of cenex required under advance intimation. Corporation collects 4% CST and 1% Cess for interstate sale with 'C' form or 10% with 'C' form. The delivery will be made on the prevailing price at the time of effecting sales. We review the price as and when necessity arises depending on the market trend, demand, supply, etc.

(ii) Employees Promotion Policy

Under Rule 23 and Annexure II of Arasu Rubber Corporation Service Rules - an employee shall be eligible for promotion only if he/she had been declared an approved probationer in the post to which he/she was first appointed to the service and fully qualified for the higher post. Promotion to all categories shall be made on grounds of merit and ability, seniority being considered when merits and ability are approximately equal.

We are adopting promotion policy as per Section 23, 24 & 25 of Arasu Rubber Corporation Service Rules.

(iii) Announcement of Bonus

The percentage of bonus will be fixed as announced by the Government of State of Tamil Nadu every year.

(d) PROVIDE REASONS FOR ITS ADMINISTRATIVE OR QUASI JUDICIAL DECISIONS TO AFFECTED PERSONS

Disciplinary action/domestic enquiry are being conducted according to the provisions of the certified standing orders and as per the principles of natural justice.

Regarding Staff disciplinary and judicial actions we are following Tamil Nadu Civil Services (Disciplinary and Appeal) Rules in respect of deputationists and in respect of Corporation employees we are following Disciplinary and Appeal Rules framed in the Corporation Service Rules.

Reasons are provided for administrative or quasi judicial decisions to affected persons.



- Arasu Rubber Corporation,
Registered Office,
Nagercoil.


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